Email Addiction?

To increase your impact as a leader you have to be both effective and efficient. Good time management is key to both of these leadership characteristics. In past postings I have covered how both meetings and the open door policy can consume your time if you don't manage them well. Next up, email communication. 
Email can be a particularly insidious time waster and checking your email can evolve into an addiction of sorts. One sobering survey from CLO Magazine (2009) shows just how much email can take over our lives as leaders. “Of those surveyed, 34% said that they thought they checked their inbox every 15 minutes. However, monitoring software that tracks what someone actually does reported a different story when fitted to those users’ PCs. In reality, many were viewing e-mails up to 40 times an hour. The burden to respond quickly to e-mails appears to be partly to blame and when combined with the volume of e-mails being received, stress is the outcome for 33%.”
If you believe you have an email addiction, follow these simple steps to control it:

• Check your email at three set times per day. Once in the morning, once around 12:00am, and once later in the day. You will gain control and still catch most important emails.
• Turn off your email alerts. These alerts act as Pavlovian Conditioning and reinforce the addiction.
• Remember that the vast majority of emails are really not that important. Just because you received an email doesn't mean you have to check it.
• Communicate to people your email preferences (i.e., what headings to use, when to use other communication methods, the types of content you are interested in).

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